---
title: Attachments
slug: attachments
docTags: 
createdAt: 2024-06-07T20:41:38.501Z
---

You can attach files using the **Attachment** function found under the <font color="#ed0000">**HOME**</font> tab at the top ribbon <font color="#2166ae">**❶**</font> or by clicking the **Show** **Attachment&#x20;**&#x62;utton in the left navigation sidebar <font color="#2166ae">**❷**</font>.

![Attachment tool locations](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-vsxmAgT7vdzNJpv3eoNFE-20250620-222234.png "Attachment tool locations")

<font color="#2166ae"> </font>

## Adding an Attachment

### Using the Attachment Button on the Left Navigation Bar

:::hint{type="info"}
The attachment will be added to your document as <u>part of the whole document</u> and not to a specific page.&#x20;
:::



![Attachment side bar menu](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-HmGHPgYVS8fOC5Qwi6Ul1-20250623-180631.png "Attachment side bar menu")

<font color="#2166ae">**❶** </font>**Locate the Attachment Icon**: Click on the attachment icon located on the left navigation bar.

<font color="#2166ae">**❷** </font>**List of Attached Files Tool Bar**: Once you click the attachment icon, a tool bar will appear at the bottom of the window.

<font color="#2166ae">**❸** </font>**Add a File**: Click on the paper icon with a <font color="#22C55E">green</font> plus sign to add a file.

<font color="#2166ae">**❹** </font>**Selecting a File to Attach**: Choose the file you wish to attach.

![Select the file to attach](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-3VpNTkGldTMimLkC7z7gh-20250623-180828.png "Select the file to attach")

<font color="#2166ae">**❺** </font>**Custom Description**:

A **Description Input Dialog** box will appear prompting you to print a custom description for the file.  *Adding a description is optional.&#x20;*

![Description Input Dialog box](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-BRp4HdkOuL_0QK-rIAGjh-20250623-180959.png "Description Input Dialog box")

<font color="#2166ae">**❻** </font>**Attachment in Document**: The attachment will be added to your document as <u>part of the whole document</u> and not to a specific page.&#x20;

![File description included](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-TQfnIM3SM4z2mqJtKaThp-20250623-181420.png "File description included")



### Using the Attachment Button in the Top Ribbon

:::hint{type="info"}
This is used to attach a file to the document with an option to add comments. It can be attached to a specific page depending where you place the icon link.
:::



<font color="#2166ae">**❶**</font> With the **Attachment** menu option selected, click on the PDF page where you would like the attachment icon to appear. <font color="#2166ae">**❷**</font> The paper clip icon will be displayed.&#x20;

![Attachment menu](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-sDzv2-LmobOGefuuB5GJI-20250623-185853.png "Attachment menu")

:::hint{type="info"}
NOTE: After adding the attachment icon (Paper Clip) to the PDF page, you can move it as needed.
:::



When the paper Icon <font color="#2166ae">**❷**</font> is clicked, a **Choose file for attachment** dialog box will open. Locate the desired file and click **Open**.&#x20;

![Locate the file to attach](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-We3RyLUoLEEnZyYLczSgZ-20250428-232151.png "Locate the file to attach")

The user can add comments in either of the areas marked with <font color="#2166ae">**❸.**</font> Simply click in the designated space and type the desired comments. Adding a comment is optional.

![Add comments](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-9VlfIBs33bBn54imqqR2R-20250623-185951.png "Add comments")

<font color="#2166ae">**❹**</font> A **List of Attached files** appears at the bottom of the page.

## Viewing and Managing Attached Files

After attaching files, you can view them in the **List of Attached Files** section.&#x20;

This section displays information about each attached file, including its name, date/time of attachment, file size, and a description. Here’s what it looks like:

![Attached files bottom menu](https://api.archbee.com/api/optimize/Sbed-FziMchr6YJHS3gbA-ONxd5V088x17DrOKQqked-20250429-161903.png "Attached files bottom menu")

- **Name:** The name of the attached file.
- **Date/Time:** The date and time when the file was attached.
- **File Size:** The size of the attached file.
- **Description:** Any additional description or notes about the file.

You also have options to manage your attachments:

- <font color="#2166ae">**❶** </font>**Add attachment:** Click on the paper icon with a green plus sign to add a file.
- <font color="#2166ae">**❷** </font>**Delete attachment:** Click on the paper icon with a red minus sign to remove a file.
- <font color="#2166ae">**❸** </font>**Show attachment -&#x20;**(Open the attachment in PDF Pro)**:** By clicking the paper icon with a blue downward arrow the attachment file will open in another tab, allowing you to view it alongside your current document on PDF Pro.