Redact

redact a document individual selections redacting a pdf is a permanent process that removes sensitive or confidential information before a document is shared unlike covering text with a shape (see whiteout), true redaction deletes the data underneath so it cannot be recovered text, images, and metadata can all be redacted to help protect privacy and meet compliance requirements the redact menu choice is found under the secure tab redact menu redact menu choices when the redact menu button is selected it activates the following screen choices with a menu display at the top and highlights the side menu redaction marks the redact menu choices lets look at the available options \<font color="#2166ae">❶ \</font> fill color the fill color of the selected area can be changed double click the color box to open the color selection tool \<font color="#2166ae">❷ \</font> overlay text if text is required to be added to the selection, the user must check this box if not selected the selection will not have any text added \<font color="#2166ae">❸ \</font> the overlay text box when required, the user will input the word/s in this provided space single text line \<font color="#2166ae">❹ \</font> repeat text the same text entered is repeated where possible in the selected area repeat text \<font color="#2166ae">❺ \</font> the font size , alignment selection and text colo r options here you select the font size for the overlay text the text can either be left, center or right aligned to the area selected to be redacted the color of the font (text color) can be chosen from a pulldown menu \<font color="#2166ae">❻\</font> the redaction list individual seletion each redaction mark is assigned a number to distinguish between different selections click a numbered mark in the redaction list to select it to redact multiple specific items without selecting all, hold ctrl and click each additional numbered mark click the green tick \<font color="#1dbc58">✓ \</font> to apply redactions to the selected items only \<font color="#2166ae">❼ \</font> the redaction list select all or clear all use this option to redact all numbered marks in the redaction list at once this applies redaction to every listed item without requiring individual selection to remove all marks without applying redaction, select clear list to clear all marks from the list the garbage can icon serves the same purpose \<font color="#2166ae">❽ \</font> apply all redactions this applies redaction to every listed item without requiring individual selection \<font color="#2166ae">❾ \</font> delete all marks deletes all the marks in the list saving or cancelling the save note once the document is saved you \<font color="#ff0000">cannot undo any of the redactions\</font> before you proceed with any redaction, a warning message will appear to remind you of this fact for that reason, when you select save , the file name gets the word redacted added to it automatically you can change it when you are giving the file a name example sample 1 test pdf automatically becomes sample 1 test \<font color="#fb0000">redacted\</font> pdf note this setting can be turned off if you do not want redacted files to be saved as new copies by default, this option is enabled to change this setting, go to file > preferences > security under the redacted files menu, you can deselect this option save redacted file as new copies \<font color="#ff0000">if you do not want to save the file or if you have made an error, you can close the file without saving it \</font> just click the readaction marks on the left side menu and then click the x next to the file name as shown below cancel before saving